ERGO-ON-THE-GO PRIVACY POLICY
April 1, 2020
6957936 Manitoba Ltd. (“we” or “us” or “our”) respects the privacy of our users (“user” or “you”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our mobile application (the “Application”). Please read this Privacy Policy carefully. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT ACCESS THE APPLICATION.
We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the “Last updated” date of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Application after the date such revised Privacy Policy is posted.
COLLECTION OF YOUR INFORMATION
We may collect information about you in a variety of ways. The information we may collect via the Application depends on the content and materials you use, and includes:
Personal Data
Our commercial clients may request that users enter in specific employee information (ID, First Name, Last Name) so that we may authenticate and conduct ergonomic assessments and training.
Mobile Device Access
We may request access or permission to certain features from your mobile device, including your mobile device [camera, storage] and other features. If you wish to change our access or permissions, you may do so in your device’s settings.
Mobile Device Data
Device information such as your mobile device ID number, model, and manufacturer, version of your operating system, phone number, country, location, and any other data you choose to provide.
DISCLOSURE OF YOUR INFORMATION
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
By Law or to Protect Rights
If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation. This includes exchanging information with other entities for fraud protection and credit risk reduction.
Affiliates
We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
Business Partners
We may share your information with our business partners for training and educational services.
Sale or Bankruptcy
If we reorganize or sell all or a portion of our assets, undergo a merger, or are acquired by another entity, we may transfer your information to the successor entity. If we go out of business or enter bankruptcy, your information would be an asset transferred or acquired by a third party. You acknowledge that such transfers may occur and that the transferee may decline honor commitments we made in this Privacy Policy.
SECURITY OF YOUR INFORMATION
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.
POLICY FOR CHILDREN
We do not knowingly solicit information from or market to children under the age of 13. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below.
CONTACT US
If you have questions or comments about this Privacy Policy, please contact us at:
6957936 Manitoba Ltd.
2151 Portage Avenue
Winnipeg, Manitoba R3J 0L4
204-229-0680
info@frontierxrtraining.com
AI GOVERNANCE POLICY
6957936 Manitoba Ltd.
Frontier XR Training
Purpose:
The purpose of this AI Governance Policy is to ensure the responsible, ethical, and transparent use of artificial intelligence (AI) technologies within Frontier XR Training. By adopting this policy, we aim to align AI usage with our organizational values and regulatory requirements while fostering trust among our employees, partners, and clients.
- Policy Scope
This policy applies to all AI systems developed, procured, or used by Frontier XR Training. It covers employees, contractors, and any third-party vendors working with AI systems on behalf of the company.
- Guiding Principles
Frontier XR Training will uphold the following principles for AI governance:
Transparency: Ensure clear documentation and communication of AI system capabilities, limitations, and decision-making processes.
Accountability: Assign clear roles and responsibilities for AI oversight and usage.
Fairness: Mitigate bias and promote equitable outcomes for all users.
Privacy: Protect the data privacy of individuals in compliance with applicable laws and best practices.
Security: Safeguard AI systems and data from unauthorized access, manipulation, and misuse.
Human-Centricity: Ensure that AI systems augment human capabilities and align with the organization's mission to enhance XR training experiences.
- Implementation Strategies
To effectively implement the AI governance policy, Frontier XR Training will follow these strategies:
3.1 Stakeholder Engagement
Engage with key stakeholders, including employees, clients, and partners, to gather feedback and insights on AI system performance and governance.
3.2 Continuous Improvement
Implement a continuous improvement process for AI systems, incorporating feedback, advancements in technology, and evolving best practices.
- Governance Framework
4.1 AI Oversight
Assign a dedicated AI officer or team member to oversee AI-related activities and ensure compliance with this policy.
Periodically review AI systems for ethical concerns, performance, and alignment with company values.
4.2 Risk Assessment
Conduct lightweight AI impact and risk assessments for new AI initiatives.
Identify potential biases, security vulnerabilities, and ethical concerns before implementation.
4.3 Compliance Monitoring
Maintain a simplified audit process to ensure AI systems comply with internal standards and regulatory requirements.
4.4 Training and Awareness
Provide basic training for employees on AI ethics, governance, and safe usage relevant to their roles.
Encourage an open-door policy for raising concerns about AI systems.
- Data Governance
5.1 Data Integrity
Ensure data used in AI systems is accurate, relevant, and representative.
Implement basic data quality control measures to reduce bias.
5.2 Data Privacy
Collect, store, and process data in compliance with GDPR, CCPA, and other applicable privacy regulations.
Anonymize personal data where feasible to enhance user privacy.
5.3 Data Security
Encrypt sensitive data and apply access controls.
Regularly update security protocols to counter emerging threats.
- AI Lifecycle Management
6.1 Development and Procurement
Use reliable AI technologies that align with Frontier XR Training’s ethical standards.
Incorporate diverse datasets to minimize bias during AI development.
6.2 Deployment
Pilot AI solutions on a small scale before full deployment.
Document system parameters and intended uses clearly.
6.3 Monitoring and Evaluation
Monitor AI system performance periodically.
Provide a feedback channel for users to report concerns or unexpected behaviors.
6.4 Decommissioning
Safely retire AI systems that are outdated, no longer effective, or raise ethical concerns.
- Third-Party Collaboration
7.1 Vendor Requirements
Require all third-party AI vendors to comply with Frontier XR Training’s AI Governance Policy.
Evaluate vendors’ adherence to ethical and security standards.
7.2 Contractual Agreements
Include AI governance clauses in contracts to enforce compliance and accountability.
- Incident Response
Establish a clear process for addressing AI-related incidents, including:
Reporting and documenting issues.
Investigating root causes and potential impacts.
Implementing corrective actions promptly.
- Continuous Improvement
Regularly review and update the AI Governance Policy to reflect technological advancements, emerging risks, and regulatory changes.
Encourage employee and stakeholder feedback to improve governance practices.